Photography Terms & Conditions

The following Terms and Conditions:

 “Business” shall mean  One Vision Photography
 “Client(s)” shall mean “You”, the Parties to the Contract;
“Event” shall mean the Event title inserted into the Contract;
“Photographer(s)” shall mean  One Vision Photography
“Products” shall mean any discs, albums or other items listed in the Contract;
 “Services” shall mean photography and Videography to be carried out at the Event and any other Services agreed upon between the Client(s) and the Photographer and Videographer and set out in the Contract;

It is agreed that the following terms and the Contract set out the entire agreement made between the parties and that no variation or modification of the contract shall be effective unless agreed by both parties in writing.  Each party acknowledges that, in entering into the agreement, it has not relied on any statement, representation, assurance or warranty (whether made negligently or innocently) other than those expressly set out in the Contract and these Terms & Conditions.

Booking Fee
The Photographer(s) will confirm the Event, Date, Time, and Services upon receipt of cleared funds regarding the Booking Fee.  The Parties acknowledge that the Booking Fee is non-refundable or transferable in the event of cancellation by the Client.  

One Vision Photography will be in contact with you approximately [4 to 8] weeks before your event to arrange a pre-event appointment if this is deemed necessary.  Any remaining balance is to be paid by that meeting date.  

All payments must be received in cleared funds before the Event.
Following payment of the Booking Fee, the balance of fees due is to be paid as follows:


  • The same amount as the booking fee is due 12 months before the event date; the remaining balance is due by the pre-event meeting or 30 days before the event if a pre-event meeting is not held.

  • Payment for any additional images or products must be made at the time of order.


Failure to make payment by the dates stipulated may result in cancellation. Bank Transfer (BACS) payments may be accepted by prior arrangements.
Late payments will attract an administration charge of £10.00. No photographs, Videos or albums will be delivered until all payments have been received in full in cleared funds. Where payment is to be made by a third party, the Parties acknowledge that they shall remain responsible for any balance outstanding in respect of the Contract.  

License and Coverage:
The Photographer(s) shall be granted an artistic license in relation to the poses photographed and the locations used.  Although every effort will be made to comply with the Clients’ requirements, the Photographers’ judgment regarding the location, poses, and number of photographs taken shall be deemed correct and not subject to dispute.

For Events involving a church ceremony or at certain other venues, the Photographer(s) movements are sometimes restricted by the minister or official in charge: photographing of parts or even all of the ceremony or occasion may be restricted or prohibited, as may the use of artificial lighting. The Photographer(s) cannot accept responsibility for limited coverage in such circumstances.

While the Photographer(s) shall endeavour to fulfil the Clients’ requirements, the Photographer(s) cannot be held responsible for the non-availability of subjects or adverse conditions which may delay the progress of proceedings, preventing the coverage of certain specified shots.

Any alterations made to this Contract by the Clients once details have been confirmed may only be made at the discretion of the Photographer(s) and should be agreed in writing. Where the Photographer(s) is unable to accommodate alternative arrangements (such as a change of ceremony date and or venue) the Photographer(s) are not liable to compensate the Client(s) in any way whatsoever.

Use and Display of Images
The Clients hereby allow the Photographer(s) to display any images relating to the Contract and to generally promote the Business in the Photographer(s) portfolio and by means of advertising, publicity material, websites, exhibitions, competitions, magazine articles, and other such media, providing that the images are used lawfully and without damage to the Client(s). By signing this contract, you consent to the use of such images.  Images placed in password-protected galleries within the website are not available to the general public in the normal course of events.  Other than via the password-protected gallery, the photographer(s) agree not to resell any image to a third party other than with prior written consent.

Image and Reproduction
All print and presentation sizes quoted are approximate and subject to change at the Photographer's discretion (s) and may be subject to slight variation.  While every effort will be made, the Photographer(s) cannot guarantee exact colour matching and is not held responsible for any colour variations which may occur due to light and location variations.

Due to the limitations of computer monitors and variations of computer operating systems, it is understood that images viewed via this method may appear differently according to the specification of each monitor/computer and that prints may not match images rendered on any particular computer monitor.
Where images are made available for use on a USB Memory Stick, reasonable steps are taken to ensure compatibility, but you acknowledge that discs may not play on all CD/DVD or USB Sticks players including those within computers.

Only quality branded CD’s and DVD’s and USBs are used, and each is checked before delivery.  However, it remains the responsibility of the Clients to check for in-transit damage. The Photographer(s) cannot be held responsible for damage to equipment resulting from defective media.

Retouching, digital manipulation and artist finishing is available to the Client as an optional extra.

All reorders shall be treated as an extension of the Contract, and no responsibility for any error will be accepted unless orders are provided in writing.

In the event, a product (such as an album) is no longer available a suitable alternative of similar quality will be offered.  The photographer’s choice of an alternative will be deemed as correct and acceptable to the Client(s). Any surcharge resulting from the order of a new product following a rejection of a replacement will be the Client's responsibility (s).

Any negatives and digital files shall remain the sole property of the Photographer(s) at all times.  
All completed albums and products shall remain the property of the Photographer(s) until full payment is received.

Any images or copies of images, whether stored digitally or otherwise and any computer program, including any source or object code, computer files or printed documentation relating to such images, are protected by the Copyright and Design Act 1988 and remain the copyright of The Photographer(s) at all times unless there is an express written agreement to the contrary.  It is contrary to the Act to copy or allow to be copied photographically, electronically or by any other means an image created as part of this contract without the written permission of the Photographer(s).

In the unlikely event that the assigned Photographer is unable to attend your Event due to unforeseen circumstances, One Vision Photography reserves the right to appoint another suitable Photographer(s) to attend the Event on our behalf to undertake the photography to his/her best ability.

Insurance & Limitation of Liability
The Photographer(s) will maintain Public Liability and Professional Indemnity insurance at all times. However, in the unlikely event of total photographic failure or cancellation of this Contract by either party or any other circumstance, the liability of one party to the other shall be limited to the total value of the Contract. Neither party shall be liable for any indirect or consequential loss.

Force Majeure
The due performance of this contract is subject to alteration or cancellation due to a Force Majeure Event.  A Force Majeure Event means an event beyond the control of a party, which by its nature could not have been foreseen or, if it could have been foreseen, was unavoidable, and includes, without limitation, acts of God, storms, floods, riots, fires, sabotage, civil commotion or civil unrest, interference by civil or military authorities, acts of war or armed hostilities or other national or international calamity or one or more acts of terrorism or failure of energy sources.  For the avoidance of doubt, it does not include circumstances where the Photographer(s) attend an Event to perform the Services, and any of the Parties fail to attend.

The photographer (s) has to cancel the Event due to circumstances beyond his/her control. The full amount of the Booking Fee and any further payments received will be returned to the Client(s). Where it is possible, a re-shoot may be arranged (if practicable); however, the Photographer(s) will not be responsible or liable for any additional costs incurred by the Client(s).

Should the Client wish to cancel this contract at any time, a Notice of Cancellation must be given in writing to the Photographer (s).  In such circumstances, the Client will be liable to pay the Photographer(s) the following sums-

  • Notice received 365 days before the wedding date or more: Booking Fee only.

  • Notice received less than 365 days, but more than 182 days:25 % of the agreed balance due will be payable.

  • Notice received of 182 days but more than 122 days: 50% of the agreed balance will be payable.

  • Notice received of 62 days or less: 100% of the agreed balance will be payable.


Where no package has been selected on the original booking form, the agreed balance will be accepted as being £1,000, and the date of cancellation will be deemed to be the date the Photographer(s) receives a written Notice of Cancellation, as confirmed by the Photographer.

Where an Event is postponed until a later date, the postponement will be treated as a cancellation by the above payment structure. If the photographer can accommodate the date, a 50% allowance of the amount due will be transferred to that new date, and a new contract will be commenced.

Album Design and Print and USB sticks

A maximum of two edits will be included. Any extra edits will be charged at the current hourly rate. Once this has been agreed, it will be sent to the Album manufacturers for completion. No further editing can take place after this time, and the full cost of the album will be liable, and any further changes requested will incur extra costs.

One Vision Photography will not be held responsible for customer disappointment with the agreed album and images as long as they are technically acceptable and will face no liability.

Clients should be aware that colour dyes in photography may fade or discolour over a period of time due to the inherent quality of dyes and insufficient care and preservation of prints and albums.

The photographer will not be held responsible for damage to albums and prints that were dispatched undamaged.

Due to technical processing, One Vision Photography cannot guarantee exact colour matching.

One set of album changes for the second proof is included with every package, after which a £30 charge per album proof is charged.

One Vision Photography will not be held responsible for the print selection, Name, Date or personal information errors after the album has been approved by the client and sent to print.

All albums, proofs, disks etc should be collected in person from One Vision Photography or an address confirmed but the client for delivery.

All albums and images need to be kept at room temperature, stored in a box; away from heat and direct sunlight, all listed will reduce the life of your album and images. The One Vision Photography accepts no liability.

One Vision Photography may take no responsibility for the slight colour change from proofing to final completed images. Under no circumstances can we guarantee that the colour of the proofs supplied and the colour of the final images will be exactly the same.

One Vision Photography accepts no responsibility for the reliability of the post. We cannot be held responsible for the loss or damage of mail, prints, albums, frames and disks etc that are sent through the post. A courier service can be arranged; the client shall reimburse charges incurred by One Vision Photography.

The Client must consult with One Vision Photography to approve the chosen images for the album and approve it before it’s sent to print. Errors after client approval are not the responsibility of One Vision Photography, and reprints are at the cost of the client.

One Vision Photography holds no liability in the event of loss of images or data and any other related medium.  This is the failure of hard drives, theft, accidental damage, accidental deletion, fire and any other uncontrollable circumstance that results in the loss of images. All clients are to purchase their images digitally straight after the wedding to create personal backups for their own security.


All complaints should be raised by the Client directly to the Photographer in writing within 14 days of the occurrence, which gives rise to the complaint. The Photographer will consider the complaint and shall respond to the Client within 14 days of receipt of the Complaint.  In the unlikely event of an unresolved complaint, the Client may request the Guild of Photographers to mediate but only on the basis that its decision shall be final and binding upon both parties.

Any Notice relating to this contract should be in writing and sent by recorded delivery to the address stated in the Contract. 

Governing law and jurisdiction
The parties irrevocably agree any dispute arising out of this contract shall be governed and construed in accordance with English Law and that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim.