Videographer Terms and Conditions

1. Introduction

These Terms and Conditions (“Agreement”) govern the working relationship between One Vision Photography and Videography (“the Company”) and the Videographer (“you” or “the Videographer”). By working with us, you agree to comply fully with the terms set out below.

2. Equipment Use

2.1. The Company may provide you with access to certain equipment, including but not limited to video cameras, lenses, lighting, audio equipment, software, and storage devices (including hard drives and cloud services).

2.2. You may also use your own equipment for work assigned by the Company. However, all content created for the Company remains the sole property of the Company, regardless of the equipment used.

2.3. You must not use the Company’s equipment, software, hard drives or any related resources for any personal projects, third-party work, or for generating your own income outside of Company assignments.

2.4. You must not dismantle, re-purpose, or use Company equipment or parts thereof (e.g., lenses, cables, drives) for repairs, upgrades, or resale.

2.5. All Company equipment and resources must be used solely for the performance of work for One Vision Photography and Videography, and returned in the condition provided (fair wear and tear accepted).

 

3. Intellectual Property

3.1. All video footage, photographs, audio, edits, and creative works produced under this Agreement—whether using Company or personal equipment—remain the exclusive property of the Company.

3.2. You may not share, publish, sell, license, or distribute any work created for or on behalf of the Company without written permission.

3.3. Use of Company branding, logos, watermarks, or templates for personal or external work is strictly prohibited.

 

4. Confidentiality and GDPR Compliance

4.1. You shall not disclose any confidential information about the Company, its clients, or operations, both during and after your working relationship.

4.2. You must not share or store client personal data, footage, or documents on personal devices, cloud services, or drives without the Company’s explicit written consent.

4.3. You agree to fully comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, ensuring the safe handling, processing, and deletion of all personal and sensitive data.

4.4. In the event of a data breach or suspected data breach, you must notify the Company immediately and cooperate with any investigations.

 

5. Conduct and Professional Standards

5.1. You are expected to behave professionally and respectfully towards clients, colleagues, and other vendors at all times.

5.2. You must adhere to all event schedules, client instructions, and timelines provided by the Company.

5.3. Consumption of alcohol or use of illegal substances while working or representing the Company is strictly prohibited.

 

6. Deliverables and Workflow

6.1. You must follow the Company’s file naming conventions, backup policies, and editing workflows.

6.2. All footage and project files must be returned or transferred to the Company in a timely manner.

6.3. Under no circumstances are you permitted to retain original footage or edits for personal use or archiving.

 

7. Termination and Return of Property

7.1. This Agreement may be terminated at any time by either party with written notice.

7.2. Upon termination, you must return all Company property, including physical equipment, storage devices, and digital assets, within 7 days.

7.3. Failure to return equipment or comply with any term in this Agreement may result in legal action and/or financial liability.

 

8. Liability and Indemnity

8.1. You agree to take reasonable care of all equipment provided. You may be held responsible for any damage, loss, or theft arising from negligence.

8.2. The Company shall not be held liable for any personal injury, loss, or damages you may incur while working unless due to the Company’s direct negligence.

 

9. Legal Jurisdiction

This Agreement shall be governed by and interpreted in accordance with the laws of England and Wales, and any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

 

10. Agreement

By accepting work from One Vision Photography and Videography, you acknowledge that you have read, understood, and agreed to be bound by the terms set out above.